I'm a group leader so I want to share my method to you. I use google spread sheet to keep track of everyone's participation and how I do my distribution is that I try to be as fair to everybody else. I'm not biased like, only giving packs to those who participated 4 times, nope. I make sure that everyone gets a legendary pack and when someone get a legendary pack, the following they will get either hero/elite or none. Luckily my group only has a total of 24 participants in GNW so it's easier for me to distribute packs around. Here's an image of my distribution tracking:
L - Legendary, H - Hero, E - Elite, N/A - none, dash line means no participation that week, and if it's left blank it means the player hasn't joined the group those weeks.
The players with straight N/A's are my alts (Hana, Expe, Rengar, Airi). I'm the top one, Anemone. So yeah I try to be fair to everybody except for myself haha.
I hope this gives you an idea of how to distribute packs.
Sounds like its a good strategy for 'fairness', but I've found that in terms of all your group as a whole, going for who 'deserves it' is actually a far better method. For months my group has focussed on the top donators&participators get packs routine, and I'm not gonna deny, its not 'fair' in your sense; a lot of low levels/powers have never touched a legendary pack, though we do give them elite and hero packs on a few instances when we have spares. The thing is though... as time goes on, your low level/power guys are increasingly likely to be casual players who play once a week or so. At that stage its just not fair to give them leg packs when you have guys who farm every day for hours and donate max, but have to give up their packs for these 1-day-a-week bums. What that can lead to is the serious players leaving and only casual guys remaining.
Also, my group recently had a merger, and from asking around we found out other groups had mostly gone the 'fair' or 'mail first' method. And the differences in power were... rather stark. My group was lvl 10 at merger, and every other group was lvl 8 or lower. We had at least 5-10 players who were 'seriously active' and about 50-70k, and all other groups only had 2-3 'serious' and mostly casual players... with at best 2-3 50k players. So i think the merit-method is definitely 'better' in terms of outcomes, but then again this is a game haha. Fairness and satisfaction does matter as well. Though i do advise you try a merit method... if you merge and face groups like mine... lets just say losing all the time in GNW and being plundered every day gets old, real fast .
I get what you're saying, I'm well aware of potential dissatisfaction from my members. The good thing is we are a small group, I tend to kick out those inactive and barely donating members. I do have members who aren't so useful in GNW and only participates once and I tend to not give them gift packs every week as to make a statement that they won't get a pack just because they participated once. I also don't give packs very often to members who never changes their teams and always *ing with a...* team. I evaluate my members carefully seeing who has the potential to become one of the best in the server, and that's how I decide who deserves one and who doesn't.
Other than that, I think it's important to have a strong relationship with your members as a leader. I'm the type of person to get picked on easily unfortunately, but I have made personal connections with most of my members. So our relationships are not leader-member type, but friends :). That being said, being friends with my members makes it a lot easier for me to manage group policies and gift pack distribution, they understand me and I understand them.
Thanks for pointing that out.
P.S. no one has left my group for more than 5 months now :) and my group is level 12.
Ho, sounds like you have a good small group for that kind of management.
Yeah, i'd say for small groups like yours it works. Mine is much larger haha, but also more centralized in that we have a 'core' of about 10 players who are high power, high level. Then we have dozens of low and mid-lvls that are on-off; a few make it into the core group after a few months, a few turn inactive, and the rest stay casual. I think its worked for my group b/c we're all good friends (we talk on fb alot, as well as having a fb group), and the core has stayed very strong. And i just don't care that much for very casual players since they barely talk and contribute to the group anyways xD.
To each their own i suppose. And lvl 12? wow i assume you've had a merger by now.
We haven't had a server merge yet. Our server is more than a year old now, if you're wondering what server it is, it's S12: Kiba | LA :)
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